Monthly Matcha Budget for a Café: From Drinks per Day to Kilos per Month

Your monthly matcha budget follows from four numbers you already know or can measure: matcha drinks per day, grams per drink, opening days per month and your loss rate. Kilos per month = drinks per day × grams per drink × opening days ÷ (1 − loss %) ÷ 1,000; multiply by the price per kg excl. VAT to get the monthly matcha spend. The example below uses 40 lattes a day, but every input except the price is an example to replace with your own.

The formula

1. Grams used per month = drinks per day × grams per drink × opening days
2. Grams to buy per month = grams used ÷ (1 − loss %)
3. Kilos per month = grams to buy ÷ 1,000
4. Monthly matcha spend = kilos per month × price per kg

Step 2 comes from the usable-quantity formula in matcha cost per serving: usable quantity = purchased × (1 − loss %).

Worked example

Input	Example value
Matcha drinks per day	40 (example)
Dose	2 g (example)
Opening days per month	26 (example)
Loss	8% (example)
Product	Ceremonial Barista Matcha in a 1 kg bag, €195.00/kg excl. VAT

1. Grams used: 40 × 2 × 26 = 2,080 g
2. Grams to buy: 2,080 ÷ (1 − 0.08) = 2,080 ÷ 0.92 = 2,260.9 g
3. Kilos per month: 2.26 kg
4. Monthly spend: 2.26 × €195.00 = €440.87 (calculated on the unrounded 2.2609 kg)

As a check: 40 × 26 = 1,040 drinks a month, and €440.87 ÷ 1,040 = €0.42 per drink, which matches the 8% loss example in the cost-per-serving article.

Prices are excl. VAT at the time of writing (November 2026); check the product page for the current price. This is the matcha line of your budget only, not the cost of the drinks.

Budget at three volumes

Same example inputs (2 g, 26 days, 8% loss), Barista at €195.00/kg:

Drinks per day	Grams used per month	Grams to buy	Kilos per month	Spend excl. VAT	Days one bag lasts
20	1,040	1,130.4	1.13	€220.43	23.0
40	2,080	2,260.9	2.26	€440.87	11.5
80	4,160	4,521.7	4.52	€881.74	5.8

The last column uses theoretical stock duration = usable quantity ÷ daily use. One 1 kg bag gives 1,000 × 0.92 = 920 usable grams. At 40 drinks × 2 g = 80 g a day: 920 ÷ 80 = 11.5 opening days.

Adding a pure serve

If you also sell pure matcha made with water, budget it as a separate line with its own dose and loss. Example: 5 usucha serves a day at 2 g, 26 days, 8% loss (all example values), with Ceremonial Matcha for pure preparation at €265.00/kg excl. VAT:

1. Grams used: 5 × 2 × 26 = 260 g
2. Grams to buy: 260 ÷ 0.92 = 282.6 g
3. Monthly spend: 0.2826 × €265.00 = €74.89

A 1 kg bag of Ceremonial would last 920 ÷ 10 = 92 opening days at that rate. Long open periods matter for freshness, so look at storing matcha in a café before deciding on bag size for a slow-moving product.

Turning kilos into orders

The budget gives an average. Orders come in whole bags, so translate the monthly figure into an order rhythm:

• 2.26 kg a month means one bag roughly every 11.5 opening days: two bags in most months, a third in some.
• Seasonality: iced drinks in summer can move volume up; build a monthly profile rather than one figure.
• Reorder point: decide at what remaining stock you reorder, based on how long a delivery takes for you. Reorder point and safety stock has the method. For delivery times, check the B2B FAQ.

Where the inputs come from

• Drinks per day: till data for the last four weeks, matcha items only, averaged per opening day. If you are launching, use a low, middle and high estimate and run all three.
• Dose: the poured dose, not the recipe dose. Weigh ten real drinks during service.
• Opening days: the actual count for the month, minus closed days and holidays.
• Loss: measure it over one bag (weigh in, count drinks out). The 8% here is an example, not an industry figure.

If you are deciding whether matcha volume justifies a 1 kg bag at all, break-even thinking for a 1 kg bag is the companion piece.

Fill-in worksheet

Line	Your value	Example
A. Matcha drinks per day	[ ]	40
B. Grams per drink	[ ]	2
C. Opening days per month	[ ]	26
D. Loss % (decimal)	[ ]	0.08
E. Grams used = A × B × C	[ ]	2,080
F. Grams to buy = E ÷ (1 − D)	[ ]	2,260.9
G. Kilos per month = F ÷ 1,000	[ ]	2.26
H. Price per kg excl. VAT	[ ]	€195.00
I. Monthly matcha spend = G × H	[ ]	€440.87
J. Days per bag = 1,000 × (1 − D) ÷ (A × B)	[ ]	11.5

Copy one block per product if you stock both.

Next step

Fill in lines A to D from last month's till data and a measured dose. If you have not chosen a product yet, start with both 10 g samples, then size your first 1 kg order from the worksheet.