How to Place Your First Wholesale Matcha Order: Account, VAT and Checkout

Ordering wholesale matcha from Yumi follows four steps: test the samples, create a business account, add the 1 kg bag that fits your drinks, and enter your VAT number at checkout. Do the testing before the account, and have your company details and VAT number ready before you reach checkout. This page walks through each step and tells you where to check the things it does not cover.

Before you start: what to have ready

Item	Why you need it	Ready?
Company name as registered	For your business account	☐
Delivery address	Must be in the delivery zone for €0 shipping	☐
VAT number	Entered at checkout	☐
Name of the person who will receive the parcel	So the delivery reaches the bar, not a closed office	☐
Your test notes from the samples	To confirm which 1 kg bag you need	☐
A rough weekly drink count	To check one bag is the right size	☐

If your business does not have a VAT number, or you have questions about invoice details or payment terms, check the B2B FAQ or ask us directly before ordering. We do not guess at those here because they depend on your situation.

Step 1: Order and test the samples

Both products are available as 10 g samples at €4.95 each excl. VAT (at the time of writing, November 2026; check the product page for the current price).

• Ceremonial Barista Matcha sample – for lattes and iced lattes.
• Ceremonial Matcha sample – for matcha whisked with water and premium serves.

If you are unsure which you need, order both. Ten grams is enough for a handful of test drinks at your house dose: 10 ÷ 2 = 5 drinks at 2 g, or 10 ÷ 3 = about 3 at 3 g. Plan the test before you open the pouch: a test plan that fits a 10 g sample shows how to split it, and the sample testing protocol gives you a fair set-up and a scoring sheet.

Step 2: Decide which 1 kg bag

Use your test notes, not the price, to decide.

1. Most of your matcha goes into milk? Choose Ceremonial Barista Matcha in a 1 kg bag, €195.00 per kg excl. VAT.
2. You serve matcha with water only, or a premium pure serve? Choose Ceremonial Matcha (1 kg), €265.00 per kg excl. VAT.
3. Both on the menu? Order each bag on its own expected use. A pure serve usually sells more slowly.

Both prices are at the time of writing (November 2026); check the product page for the current price. Both 1 kg products are matcha from Uji (Kyoto), Japan, first harvest, stone-milled.

Quick size check

One kilo goes further than most first-time buyers expect. Theoretical servings per kg = 1,000 ÷ grams per serving, so 1,000 ÷ 2 = 500 servings at 2 g before waste.

Hypothetical example: a café selling 20 matcha lattes a day at 2 g uses 20 × 2 = 40 g a day. With 5% loss, usable quantity = 1,000 × (1 − 0.05) = 950 g, and theoretical stock duration = 950 ÷ 40 = about 24 days of trading. If your estimate is far lower than that, read how much to order the first time before you buy.

Step 3: Create your business account

Create a business account on the store before you check out. Use the registered company name and the delivery address where the matcha will be used or stored. Keep the login with the person who reorders, so the next order is not held up by a forgotten password.

Step 4: Add to cart and check out

At checkout:

• Enter your VAT number. Type it exactly as registered, including the country prefix. A single typo is enough to make a business detail fail to match.
• Check the delivery address. Shipping cost is €0 to countries in our delivery zone: EU countries plus Norway and Georgia.
• Check the product and quantity. The two product names are similar; read them carefully.

How VAT is treated on a cross-border business order depends on the rules for your situation. Our explainer on VAT for EU businesses covers the general principle, but it is not tax advice. For delivery times and order handling, see the B2B FAQ.

Step 5: When the parcel arrives

• Check the outer packaging and that the bag is sealed.
• Write the date received on the bag.
• Store the unopened bag somewhere cool, dark and dry, away from the espresso machine and dishwasher.
• If the bag shows a batch or lot reference, note it with your order number, in case you need to quote it later.

If something is wrong with the delivery, contact us with your order number and a photo.

Pre-order checklist

• ☐ Samples tested in your own milk and cup size
• ☐ Product chosen by use (milk or water)
• ☐ Rough daily use and stock duration worked out
• ☐ Business account created with registered company name
• ☐ VAT number ready, with country prefix
• ☐ Delivery address inside the delivery zone
• ☐ Open questions (payment, invoice, VAT ID) checked in the FAQ or with us
• ☐ Storage space ready before the parcel arrives

Next step

If you have not tested yet, start with the two 10 g samples in Step 1. Once your test confirms the product, order the matching 1 kg bag through your business account.